Job Title: Plant Engineering Administrative Assistant
Department: Plant Engineering
Days: Mon - Fri Hours per Week: 25
Commitment to Position: 1 year Hours: 8:00am - 1:30pm
Flex Time: No
Rotating Shifts: No
Job Freeze: No
Work Location: Worldport
Manager: Brian Ward Supervisor: Tom Theiss
Work Environment: Work in the World Port Plant Engineering office.
Job Summary: Office administrator to work in the Plant Engineering office. Must be able to handle all responsibilities involved in daily office administration.
Job Description: • Filing of contracts, memos, and all related documents • Prepare new contracts and administer contracts • Track and order supplies • Process invoices and track payment status • Handle office related mail, shipping and receiving • Create labels, documents and binders as needed • Aggregate, analyze and organize data to produce reports as needed • Audit, update and maintain department training records • Audit and reconcile department staffing reports and work with HR to input corrections as needed • Prepare trainee training packets
Required Skills: • Basic computer literacy and proficiency in Microsoft Office Products (Expert in MS Excel preferred) • Typing skills (45+ wpm) • ORACLE and I-Procurement
Additional Skills: • “Self Starting” - Able to work with little direction • Must be well organized and manage time effectively • Must be task/goal oriented
Interpersonal Skills: • Strong oral and written communication skills • Able to interact and communicate effectively with a diverse work group • Able to work and communicate effectively with all levels of management
Additional Notes: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law