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Clinical Payments Rep

Job Description

Job Req #: 19-06526
Job Description: Clinical Payments Rep
Location:  Irvine, CA
Position Type: 12+ Months
 
Position Summary:
Analyze and process payments associated with vendors, ensure alignment with contractual requirements, obtain necessary approvals and manage the lifecycle of the payment.

Key Responsibilities:
  • Analyze moderately complex invoices.
  • Compare against contractual terms, identify discrepancies and liaise with senior team members, key stakeholders (e.g. dept managers, project leads) or vendors for further inquiry as needed.
  • Obtain necessary email approvals from appropriate dept that services and expenses were incurred and from the finance partner. 
  • Confer with key stakeholders (e.g. accounts payable, finance) to code payables.
  • Process payments utilizing designated payment processing systems (e.g. COUPA and TAP). Update payment logs and notify management of low balances as needed.
  • Maintain Invoice Progression Log.
  • Compile and archive payment related correspondence and documentation, in designated electronic repository(ies) (e.g. SharePoint or Shared Drive) on a timely basis.
  • Identify potential payment discrepancies. Assess moderately complex payment inquiries and/or issues.
  • Liaise with internal (e.g. accounts payable, vendor contracts, finance, dept managers/project leads) and external (e.g. vendors) partners to resolve and communicate resolution to all parties.  
  • Partner with senior team members to resolve complex inquiries and/or issues.
  • Reconcile payments as applicable. Identify opportunities for contract amendments and communicate to appropriate internal partner (e.g. vendor contracts).
  • Respond to miscellaneous requests by vendors as needed.
  • Provide guidance and general support to internal partners (e.g. dept managers/directors, project teams, finance) as needed regarding payment processes. Contribute to and support senior team members and manager in the harmonization of payment processes (e.g. payment process development).
  • Contribute support and feedback for vendor management system to be developed.

Qualifications:
  • High School Diploma/associate degree
  • 2 yrs. of previous related experience
  • Good computer skills including MS Office Suite, Adobe, and ability to operate general office machinery
  • Experience with current processing systems (e.g., COUPA, JDE) preferred
  • Good written and verbal communication skills and interpersonal relationship skills
  • Ability to manage confidential information with discretion
  • Experience with accurate data entry and/or accounting preferred
  • Knowledge of clinical terminology and healthcare compliance and regulations (e.g. Sunshine Act) preferred
  • Understanding of regulatory requirements (e.g. CFR, GCP) preferred
  • Substantial working skills in Microsoft Office applications (e.g. Excel, Word)
  • Ability to follow defined processes consistently
  • Substantial written and verbal communication skills
  • Substantial problem-solving and critical thinking skills
  • Strict attention to detail
  • Ability to work in fast paced environment
  • Ability to interact professionally with all organizational levels of internal and external partners
  • Contacts are across the organization, and may include external contacts
 
Brierly Lindberg
Recruiter
Ascent
blindberg@ascentsg.com
925-627-4329

Job Requirements

 

Job Snapshot

Location US-CA-Irvine
Employment Type Contractor
Pay Type Hour
Pay Rate N/A
Store Type Finance & Accounting
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Company Overview

Ascent

The Ascent Services Group (ASG) is a leading national technology consulting and professional services firm that focuses on tactical and strategic consulting. ASG’s fundamental business is providing staffing services to Large Enterprise clients in our core market verticals: Financial Services, Healthcare, and Life Sciences. We focus the majority of our efforts in Staff Augmentation support of Large Enterprise Clients who utilize a Vendor Management System. Learn More

Contact Information

US-CA-Irvine
Brierly Lindberg
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Snapshot
Ascent
Company:
US-CA-Irvine
Location:
Contractor
Employment Type:
Hour
Pay Type:
N/A
Pay Rate:
Finance & Accounting
Store Type:

Job Description

Job Req #: 19-06526
Job Description: Clinical Payments Rep
Location:  Irvine, CA
Position Type: 12+ Months
 
Position Summary:
Analyze and process payments associated with vendors, ensure alignment with contractual requirements, obtain necessary approvals and manage the lifecycle of the payment.

Key Responsibilities:
  • Analyze moderately complex invoices.
  • Compare against contractual terms, identify discrepancies and liaise with senior team members, key stakeholders (e.g. dept managers, project leads) or vendors for further inquiry as needed.
  • Obtain necessary email approvals from appropriate dept that services and expenses were incurred and from the finance partner. 
  • Confer with key stakeholders (e.g. accounts payable, finance) to code payables.
  • Process payments utilizing designated payment processing systems (e.g. COUPA and TAP). Update payment logs and notify management of low balances as needed.
  • Maintain Invoice Progression Log.
  • Compile and archive payment related correspondence and documentation, in designated electronic repository(ies) (e.g. SharePoint or Shared Drive) on a timely basis.
  • Identify potential payment discrepancies. Assess moderately complex payment inquiries and/or issues.
  • Liaise with internal (e.g. accounts payable, vendor contracts, finance, dept managers/project leads) and external (e.g. vendors) partners to resolve and communicate resolution to all parties.  
  • Partner with senior team members to resolve complex inquiries and/or issues.
  • Reconcile payments as applicable. Identify opportunities for contract amendments and communicate to appropriate internal partner (e.g. vendor contracts).
  • Respond to miscellaneous requests by vendors as needed.
  • Provide guidance and general support to internal partners (e.g. dept managers/directors, project teams, finance) as needed regarding payment processes. Contribute to and support senior team members and manager in the harmonization of payment processes (e.g. payment process development).
  • Contribute support and feedback for vendor management system to be developed.

Qualifications:
  • High School Diploma/associate degree
  • 2 yrs. of previous related experience
  • Good computer skills including MS Office Suite, Adobe, and ability to operate general office machinery
  • Experience with current processing systems (e.g., COUPA, JDE) preferred
  • Good written and verbal communication skills and interpersonal relationship skills
  • Ability to manage confidential information with discretion
  • Experience with accurate data entry and/or accounting preferred
  • Knowledge of clinical terminology and healthcare compliance and regulations (e.g. Sunshine Act) preferred
  • Understanding of regulatory requirements (e.g. CFR, GCP) preferred
  • Substantial working skills in Microsoft Office applications (e.g. Excel, Word)
  • Ability to follow defined processes consistently
  • Substantial written and verbal communication skills
  • Substantial problem-solving and critical thinking skills
  • Strict attention to detail
  • Ability to work in fast paced environment
  • Ability to interact professionally with all organizational levels of internal and external partners
  • Contacts are across the organization, and may include external contacts
 
Brierly Lindberg
Recruiter
Ascent
blindberg@ascentsg.com
925-627-4329

Job Requirements

 
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Clinical Payments Rep Apply now