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Office Administrator

Ascent

Job Description

Office Administrator
Location: San Ramon, CA
Contract to Hire
Working directly with Sr. Partners, clients and partners every week needs to be professionally polished good understanding of corporate America will be dealing with C-Level Clients on presentation and reporting

Job Responsibilities:
  • Produce high-quality presentations, and memoranda client.
  • Import and revise graphics files as necessary.
  • Create and edit multi-page/multi-section documents using templates and style sheets for graphs, charts, presentations and other print/design projects.
  • Proofread completed projects to ensure quality and accuracy.
  • Collaborate with team members on complex or special projects.
  • Maintain all job and production tracking data.
  • Handle sensitive and/or confidential documents and information.
  • Communicate with Executive Staff and client on job or deadline issues.
  • Minimum two years' experience in a presentation production environment.
  • Expert skills in Microsoft Word, Excel, PowerPoint and basic Visio skills.
  • MS PowerPoint, Excel, and Word certifications desired.
List of Daily Tasks:
  • Invoices /Receipts in Xero
  • Client/Vendor setup
  • Assisting in Partner presentation decks
  • Performs clerical duties e.g. mail distribution
  • Support daily office operations e.g. office designs and logos
  • Data entry for different application e.g. Pipedrive, TSheets
  • Manage Partner calendars
  • Assist in overall Marketing plans e.g. LinkedIn, corporate folder, products -T-shirts
  • Assist in Bank duties e.g. deposits and payment
  • Respond to AP email correspondence
  • Maintain Office supplies
  • Schedule and coordinate meetings, appointments and travel arrangements 
  • Support subcontractors needs and inquiries
  • Assist in Onboarding and offboarding process for employees/subcontractors
  • Maintain various paper and electronic documents e.g. Dropbox and hard copy filing system
For immediate consideration, please email your resume in Word format, along with the best time and number to reach you.  Thanks, I look forward to hearing from you.
 
It pays to network!  Ask me how Ascent rewards for hired referrals.
 

Job Requirements

 
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Job Snapshot

Location US-CA-San Ramon
Employment Type Full-Time
Pay Type Hour
Pay Rate N/A
Store Type Other

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Terms & Conditions
Snapshot
Ascent
Company:
US-CA-San Ramon
Location:
Full-Time
Employment Type:
Hour
Pay Type:
N/A
Pay Rate:
Other
Store Type:

Job Description

Office Administrator
Location: San Ramon, CA
Contract to Hire
Working directly with Sr. Partners, clients and partners every week needs to be professionally polished good understanding of corporate America will be dealing with C-Level Clients on presentation and reporting

Job Responsibilities:
  • Produce high-quality presentations, and memoranda client.
  • Import and revise graphics files as necessary.
  • Create and edit multi-page/multi-section documents using templates and style sheets for graphs, charts, presentations and other print/design projects.
  • Proofread completed projects to ensure quality and accuracy.
  • Collaborate with team members on complex or special projects.
  • Maintain all job and production tracking data.
  • Handle sensitive and/or confidential documents and information.
  • Communicate with Executive Staff and client on job or deadline issues.
  • Minimum two years' experience in a presentation production environment.
  • Expert skills in Microsoft Word, Excel, PowerPoint and basic Visio skills.
  • MS PowerPoint, Excel, and Word certifications desired.
List of Daily Tasks:
  • Invoices /Receipts in Xero
  • Client/Vendor setup
  • Assisting in Partner presentation decks
  • Performs clerical duties e.g. mail distribution
  • Support daily office operations e.g. office designs and logos
  • Data entry for different application e.g. Pipedrive, TSheets
  • Manage Partner calendars
  • Assist in overall Marketing plans e.g. LinkedIn, corporate folder, products -T-shirts
  • Assist in Bank duties e.g. deposits and payment
  • Respond to AP email correspondence
  • Maintain Office supplies
  • Schedule and coordinate meetings, appointments and travel arrangements 
  • Support subcontractors needs and inquiries
  • Assist in Onboarding and offboarding process for employees/subcontractors
  • Maintain various paper and electronic documents e.g. Dropbox and hard copy filing system
For immediate consideration, please email your resume in Word format, along with the best time and number to reach you.  Thanks, I look forward to hearing from you.
 
It pays to network!  Ask me how Ascent rewards for hired referrals.
 

Job Requirements

 
Office Administrator Apply now