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Project Coordinator - Internet Healthcare

Job Description

Stefanini Group is looking for a PROJECT COORDINATOR for a renowned web-based healthcare company in New Jersey!Do you have 2 years of Program Coordination experience? Familiar with medical terminology and/or experience in medical publishing, CME environment, or digital technologies?If you have what it takes, call me at: JERALD MIRANDA , (248) 936-0634
Ensure on time completion of all project task assignments while continuously identifying opportunities for process improvement
  • Create writer and physician service requests and act as a proxy for payments
  • Accurately indicate task status for all assigned projects in our project management tool
  • Populate and manage all aspects of completing Independent Contractors Agreements (ICA), Statement of Works (SOW), and other necessary documents (W-9''s, disclosures, etc.) for all external content-development resources (physicians, medical writers, etc.) involved in our programs
  • Collaborate with internal attorneys to facilitate the resolution of contract edits/requested changes
  • Manage all aspects of payment processing (payment setup and approvals) for all external content-development resources using our payment processing and expense tracking systems
  • Coordinate the storage and flow of all documents per standard guidelines, policies and procedures as well as maintain filed folders to keep projects moving
  • Create and populate new project details accurately into project management software (Workfront)
  • Assign Workfront projects and tasks accordingly; ensuring data and timeline template accuracy
  • Update Workfront project templates
  • Create and support grant project entry into WF
  • Create project folders to store project documents for new projects
  • Support Project Management team with administrative duties to ensure on-time publishing of all programs
  • Create and/or manage ad-hoc Workfront reports as assigned/needed to ensure seamless project management for the department
  • Other duties as assigned
  • Maintain friendly and productive relationships with internal and external stakeholders through clear articulation and an effective communication style
  • Job Requirements


  • Bachelor's Degree required or equivalent years of relevant project or administrative support experience required
  • 2 years of experience as a Project Coordinator or related work experience (accounting/ accounts payable, administrative support or similar) required
  • MS Product Suite (Excel, Word, PowerPoint, and Outlook)
  • Excellent time management, organizational skills
  • Ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment
  • Ability and desire to meet project, task, and/or assignment deadlines
  • Ability to work independently, and in group setting
  • Self-motivated, positive attitude, and very high energy with a willingness to accept varied assignments
  • Extreme focus on accuracy, attention to detail and consistency of work
  • Excellent communication (verbal and written) skills
  • Required Education
  • Bachelor's Degree preferred or equivalent years of relevant experience
  • 2 years of experience as a Project Coordinator or related work experience required
  • Desired Skills
  • Knowledge of contracting processes and forms, medical terminology and/or experience in medical publishing, CME environment, or digital technologies a plus
  • Experience with web-based document sharing sites (such as Box), and SharePoint preferred
  • Experience using web-based project management tools preferred
  • Knowledge of Workfront, or other Project Management software a plus

  • About Stefanini GroupThe Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like Americas, Europe, Africa and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting, company with global presence. We are CMM Level 5 company.

    Job Snapshot

    Location US-NY-New York
    Employment Type Full-Time
    Pay Type Year
    Pay Rate $50,000.00 - $56,000.00 /Year
    Store Type IT & Technical
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    Company Overview

    Stefanini

    Stefanini brings decades of IT outsourcing expertise to clients around the globe. We support mid-size and large corporations through offshore, onshore and nearshore IT managed services, systems integration, consulting and strategic staffing. Our service offerings include: IT infrastructure outsourcing (helpdesk/desktop services and data center), application development/systems integration, ERP/SAP consulting, asset management, and strategic IT staffing solutions. Our more than 24,000 employees delivering support in 35 languages, within 88 offices with a direct presence in 40 countries across the Americas, Europe, Africa, Australia and Asia is why our IT outsourcing solutions are used by some of the largest multinational companies in the world. Learn More

    Contact Information

    US-NY-New York
    Jerald Miranda
    (248) 936-0634
    Snapshot
    Stefanini
    Company:
    US-NY-New York
    Location:
    Full-Time
    Employment Type:
    Year
    Pay Type:
    $50,000.00 - $56,000.00 /Year
    Pay Rate:
    IT & Technical
    Store Type:

    Job Description

    Stefanini Group is looking for a PROJECT COORDINATOR for a renowned web-based healthcare company in New Jersey!Do you have 2 years of Program Coordination experience? Familiar with medical terminology and/or experience in medical publishing, CME environment, or digital technologies?If you have what it takes, call me at: JERALD MIRANDA , (248) 936-0634
    Ensure on time completion of all project task assignments while continuously identifying opportunities for process improvement
  • Create writer and physician service requests and act as a proxy for payments
  • Accurately indicate task status for all assigned projects in our project management tool
  • Populate and manage all aspects of completing Independent Contractors Agreements (ICA), Statement of Works (SOW), and other necessary documents (W-9''s, disclosures, etc.) for all external content-development resources (physicians, medical writers, etc.) involved in our programs
  • Collaborate with internal attorneys to facilitate the resolution of contract edits/requested changes
  • Manage all aspects of payment processing (payment setup and approvals) for all external content-development resources using our payment processing and expense tracking systems
  • Coordinate the storage and flow of all documents per standard guidelines, policies and procedures as well as maintain filed folders to keep projects moving
  • Create and populate new project details accurately into project management software (Workfront)
  • Assign Workfront projects and tasks accordingly; ensuring data and timeline template accuracy
  • Update Workfront project templates
  • Create and support grant project entry into WF
  • Create project folders to store project documents for new projects
  • Support Project Management team with administrative duties to ensure on-time publishing of all programs
  • Create and/or manage ad-hoc Workfront reports as assigned/needed to ensure seamless project management for the department
  • Other duties as assigned
  • Maintain friendly and productive relationships with internal and external stakeholders through clear articulation and an effective communication style
  • Job Requirements


  • Bachelor's Degree required or equivalent years of relevant project or administrative support experience required
  • 2 years of experience as a Project Coordinator or related work experience (accounting/ accounts payable, administrative support or similar) required
  • MS Product Suite (Excel, Word, PowerPoint, and Outlook)
  • Excellent time management, organizational skills
  • Ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment
  • Ability and desire to meet project, task, and/or assignment deadlines
  • Ability to work independently, and in group setting
  • Self-motivated, positive attitude, and very high energy with a willingness to accept varied assignments
  • Extreme focus on accuracy, attention to detail and consistency of work
  • Excellent communication (verbal and written) skills
  • Required Education
  • Bachelor's Degree preferred or equivalent years of relevant experience
  • 2 years of experience as a Project Coordinator or related work experience required
  • Desired Skills
  • Knowledge of contracting processes and forms, medical terminology and/or experience in medical publishing, CME environment, or digital technologies a plus
  • Experience with web-based document sharing sites (such as Box), and SharePoint preferred
  • Experience using web-based project management tools preferred
  • Knowledge of Workfront, or other Project Management software a plus

  • About Stefanini GroupThe Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like Americas, Europe, Africa and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting, company with global presence. We are CMM Level 5 company.
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