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Services Administrator

Ascent Services Group

Job Description

Job ID: 21-01316
Title: Services Administrator
Location: Remote
Type: 3-Month Contract (Extendable)
 
Role Overview
The Professional Services Administrator handles all contract and billing administration matters for projects within their assigned area of responsibility. The incumbent is responsible for configuring the billing system to ensure accurate and timely issuing of invoices as project progresses. Responsible for effectively working with internal departments and external parties to ensure project requests are completed and deadlines are met.
 
Key Areas of Responsibility
  • Review and audit customer contracts for all appropriate legal requirements.
  • Complete project requests to include creation and maintenance of engagements in the billing system.
  • Determine appropriate structure for each services engagement to include but not limited to region, division, sales ownership, tax location, activity type, and revenue recognition.
  • Manage prepaid services activity and reports on this activity to management.
  • Conduct weekly meetings with each regional office to ensure accuracy of data prior to issuing invoices to customers.
  • Assist Finance department with month and year-end invoicing processes.
  • Assist in time entry and expense reporting training of new engineers during new hire orientation.
 
Responsibilities
  • Enter commission information.
  • Troubleshoot time entry and billing issues as necessary.
  • Audit and approve all customer credit requests.
 
Minimum Qualifications
  • High School degree required
  • Minimum of 2 years in administrative support
 
Other Required Qualifications
  • Maintain a positive work environment at all times.
  • Be able to work at continuous high level of accuracy.
  • Be able to organize and implement record keeping databases.
  • Have strong working knowledge of Microsoft Office tools.
  • General knowledge of computer technology and Internet.
  • Strong facility for working over the phone and through email.
  • Ability to multi-task.
  • Self-motivated and self-directed.
  • Excellent problem-solving skills and follow through.
  • Strong oral and written communication skills.
  • Ambitious, flexible, and positive. A self-starter who can work under general supervision and adapts well to a dynamic work environment.
 
Preferred Qualifications
  • Enterprise Resource Planning experience preferred: specifically, ChangePoint
  • Associate or bachelor’s degree in business related or accounted related program preferred
 
Contact
Zak Hornung
Technical Recruiter
zhornung@ascentsg.com
 
**If this is not a fit for you or you are not interested, Ascent Services Group offers an excellent Referral Bonus!  We look forward to hearing from you! 

About Ascent:  The Ascent Services Group (ASG) is a nationally recognized technology staffing and consulting firm whose fundamental business is providing staffing services to Small, Medium, and Large Enterprise clients in our core market verticals: Financial Services, Healthcare, Technology and Life Sciences.  As consultants for ASG, you will have access to many of the top clients within the industries we serve.  Our goal is to deliver innovative talent through proven best practices and effective resource optimization.  Become one of ASG’s candidates and experience the difference!
IND05

Job Requirements

 
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Job Snapshot

Location US-WI-Madison
Employment Type Contractor
Pay Type Hour
Pay Rate N/A
Store Type Other

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Terms & Conditions
Snapshot
Ascent Services Group
Company:
US-WI-Madison
Location:
Contractor
Employment Type:
Hour
Pay Type:
N/A
Pay Rate:
Other
Store Type:

Job Description

Job ID: 21-01316
Title: Services Administrator
Location: Remote
Type: 3-Month Contract (Extendable)
 
Role Overview
The Professional Services Administrator handles all contract and billing administration matters for projects within their assigned area of responsibility. The incumbent is responsible for configuring the billing system to ensure accurate and timely issuing of invoices as project progresses. Responsible for effectively working with internal departments and external parties to ensure project requests are completed and deadlines are met.
 
Key Areas of Responsibility
  • Review and audit customer contracts for all appropriate legal requirements.
  • Complete project requests to include creation and maintenance of engagements in the billing system.
  • Determine appropriate structure for each services engagement to include but not limited to region, division, sales ownership, tax location, activity type, and revenue recognition.
  • Manage prepaid services activity and reports on this activity to management.
  • Conduct weekly meetings with each regional office to ensure accuracy of data prior to issuing invoices to customers.
  • Assist Finance department with month and year-end invoicing processes.
  • Assist in time entry and expense reporting training of new engineers during new hire orientation.
 
Responsibilities
  • Enter commission information.
  • Troubleshoot time entry and billing issues as necessary.
  • Audit and approve all customer credit requests.
 
Minimum Qualifications
  • High School degree required
  • Minimum of 2 years in administrative support
 
Other Required Qualifications
  • Maintain a positive work environment at all times.
  • Be able to work at continuous high level of accuracy.
  • Be able to organize and implement record keeping databases.
  • Have strong working knowledge of Microsoft Office tools.
  • General knowledge of computer technology and Internet.
  • Strong facility for working over the phone and through email.
  • Ability to multi-task.
  • Self-motivated and self-directed.
  • Excellent problem-solving skills and follow through.
  • Strong oral and written communication skills.
  • Ambitious, flexible, and positive. A self-starter who can work under general supervision and adapts well to a dynamic work environment.
 
Preferred Qualifications
  • Enterprise Resource Planning experience preferred: specifically, ChangePoint
  • Associate or bachelor’s degree in business related or accounted related program preferred
 
Contact
Zak Hornung
Technical Recruiter
zhornung@ascentsg.com
 
**If this is not a fit for you or you are not interested, Ascent Services Group offers an excellent Referral Bonus!  We look forward to hearing from you! 

About Ascent:  The Ascent Services Group (ASG) is a nationally recognized technology staffing and consulting firm whose fundamental business is providing staffing services to Small, Medium, and Large Enterprise clients in our core market verticals: Financial Services, Healthcare, Technology and Life Sciences.  As consultants for ASG, you will have access to many of the top clients within the industries we serve.  Our goal is to deliver innovative talent through proven best practices and effective resource optimization.  Become one of ASG’s candidates and experience the difference!
IND05

Job Requirements

 
Services Administrator Apply now