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Sr. Accountant, Payroll and Stock Administrator (Biopharma)

Job Description

Job Req #: 20-06310
Job Description: Sr. Accountant, Payroll and Stock Administrator (Biopharma)
Location: Mountain View, CA- Remote to start
Position Type: Direct Hire/Permanent


The successful candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close and reconciliations in a fast-paced and dynamic environment. The individual will work closely with various parties including employees, HR, legal, broker, transfer agent and financial auditors.

Responsibilities

Payroll Administration
  • Manage semi-monthly payroll for both exempt and non-exempt employees in a multi-state environment with accuracy
  • Ensure compliance with policy and procedure as well as federal, state and local payroll tax regulations
  • Coordinate with HR to assure seamless and timely integration of information for payroll processing and reporting
  • Perform FSA and ESPP reconciliations and resolve discrepancies
  • Prepare journal entries and monthly payroll reconciliations
  • Address employee inquiries in a timely manner
  • Assist with year-end audits, workers compensation audits, 401(k) audits, and regulatory filings
  • Maintain good recordkeeping of all payroll files and sound internal controls
Stock Administration
  • Prepare and process new equity awards, exercises, cancellations and releases promptly
  • Administer the stock compensation awards and ESPP plans, including ensuring appropriate payroll tax withholdings, timely estimated tax deposits and monitoring ESPP limits
  • Perform Section 16 filings and reporting as incurred
  • Track and report W-2 income from stock exercises and dispositions
  • Execute trading blackout periods and enforcement of insider trading policy restrictions
  • Interact with transfer agent and stock investment broker to ensure that trades are settled timely
  • Prepare journal entries including stock based compensation calculation and monthly stock-related reconciliations
  • Maintain and update stock databases, prepare reports and perform analysis and reconciliations, assist with quarterly and year-end audits
  • Engage in process improvements opportunities to support business growth while maintaining sound internal controls and be in compliance with Sarbanes-Oxley Act
  • Assist in other ad hoc tasks or projects as assigned
Qualifications
  • Bachelor's Degree in Accounting or Finance
  • Pharmaceutical or Biotech industry experience highly preferred, but not required
  • 7+ years of relevant experience in payroll processing, stock administration and related accounting analysis and month-end reconciliations; Both payroll and stock administration experience desired
  • Ability to work well independently and as a team member in a time sensitive environment
  • Unquestionable ethics and discretion when dealing with confidential and sensitive data
  • Strong Excel skills
  • Exceptional ability to prioritize, organize and manage multiple projects simultaneously
  • Self-motivated and proactive, able to multi-task, and detail oriented
  • Strong verbal and written communication skills, as well as effective listening and interpersonal skills
Preferred Experience
Experience with GP, Paychex and Equity Edge is a plus
Certified Equity Professional designation preferred
 
Audrey Lamb
Technical Recruiter
Ascent
303-220-6885
 
**If this is not a fit for you or you are not interested, Ascent Services Group offers an excellent Referral Bonus!  We look forward to hearing from you! 

About Ascent:  The Ascent Services Group (ASG) is a nationally recognized technology staffing and consulting firm whose fundamental business is providing staffing services to Small, Medium, and Large Enterprise clients in our core market verticals: Financial Services, Healthcare, Technology and Life Sciences.  As consultants for ASG, you will have access to many of the top clients within the industries we serve.  Our goal is to deliver innovative talent through proven best practices and effective resource optimization.  Become one of ASG’s candidates and experience the difference!
IND05

    Job Requirements

     

    Job Snapshot

    Location US-CA-Mountain View
    Employment Type Full-Time
    Pay Type Year
    Pay Rate N/A
    Store Type Finance & Accounting
    Apply

    Company Overview

    Ascent

    The Ascent Services Group (ASG) is a leading national technology consulting and professional services firm that focuses on tactical and strategic consulting. ASG’s fundamental business is providing staffing services to Large Enterprise clients in our core market verticals: Financial Services, Healthcare, and Life Sciences. We focus the majority of our efforts in Staff Augmentation support of Large Enterprise Clients who utilize a Vendor Management System. Learn More

    Contact Information

    US-CA-Mountain View
    Audrey Lamb
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    Snapshot
    Ascent
    Company:
    US-CA-Mountain View
    Location:
    Full-Time
    Employment Type:
    Year
    Pay Type:
    N/A
    Pay Rate:
    Finance & Accounting
    Store Type:

    Job Description

    Job Req #: 20-06310
    Job Description: Sr. Accountant, Payroll and Stock Administrator (Biopharma)
    Location: Mountain View, CA- Remote to start
    Position Type: Direct Hire/Permanent


    The successful candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close and reconciliations in a fast-paced and dynamic environment. The individual will work closely with various parties including employees, HR, legal, broker, transfer agent and financial auditors.

    Responsibilities

    Payroll Administration
    • Manage semi-monthly payroll for both exempt and non-exempt employees in a multi-state environment with accuracy
    • Ensure compliance with policy and procedure as well as federal, state and local payroll tax regulations
    • Coordinate with HR to assure seamless and timely integration of information for payroll processing and reporting
    • Perform FSA and ESPP reconciliations and resolve discrepancies
    • Prepare journal entries and monthly payroll reconciliations
    • Address employee inquiries in a timely manner
    • Assist with year-end audits, workers compensation audits, 401(k) audits, and regulatory filings
    • Maintain good recordkeeping of all payroll files and sound internal controls
    Stock Administration
    • Prepare and process new equity awards, exercises, cancellations and releases promptly
    • Administer the stock compensation awards and ESPP plans, including ensuring appropriate payroll tax withholdings, timely estimated tax deposits and monitoring ESPP limits
    • Perform Section 16 filings and reporting as incurred
    • Track and report W-2 income from stock exercises and dispositions
    • Execute trading blackout periods and enforcement of insider trading policy restrictions
    • Interact with transfer agent and stock investment broker to ensure that trades are settled timely
    • Prepare journal entries including stock based compensation calculation and monthly stock-related reconciliations
    • Maintain and update stock databases, prepare reports and perform analysis and reconciliations, assist with quarterly and year-end audits
    • Engage in process improvements opportunities to support business growth while maintaining sound internal controls and be in compliance with Sarbanes-Oxley Act
    • Assist in other ad hoc tasks or projects as assigned
    Qualifications
    • Bachelor's Degree in Accounting or Finance
    • Pharmaceutical or Biotech industry experience highly preferred, but not required
    • 7+ years of relevant experience in payroll processing, stock administration and related accounting analysis and month-end reconciliations; Both payroll and stock administration experience desired
    • Ability to work well independently and as a team member in a time sensitive environment
    • Unquestionable ethics and discretion when dealing with confidential and sensitive data
    • Strong Excel skills
    • Exceptional ability to prioritize, organize and manage multiple projects simultaneously
    • Self-motivated and proactive, able to multi-task, and detail oriented
    • Strong verbal and written communication skills, as well as effective listening and interpersonal skills
    Preferred Experience
    Experience with GP, Paychex and Equity Edge is a plus
    Certified Equity Professional designation preferred
     
    Audrey Lamb
    Technical Recruiter
    Ascent
    303-220-6885
     
    **If this is not a fit for you or you are not interested, Ascent Services Group offers an excellent Referral Bonus!  We look forward to hearing from you! 

    About Ascent:  The Ascent Services Group (ASG) is a nationally recognized technology staffing and consulting firm whose fundamental business is providing staffing services to Small, Medium, and Large Enterprise clients in our core market verticals: Financial Services, Healthcare, Technology and Life Sciences.  As consultants for ASG, you will have access to many of the top clients within the industries we serve.  Our goal is to deliver innovative talent through proven best practices and effective resource optimization.  Become one of ASG’s candidates and experience the difference!
    IND05

      Job Requirements

       
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